Determine who will participate. There are many types of conferences, including academic, religious and industrial conferences; and in turn, each of these types differs in the type of participant. You will have to make sure that there is enough interest in the segment you are targeting before proceeding with the planning.If you are only addressing a small group, for example, your company employees or members of your church, you will not have to take many steps to advertise the conference. One or two simple emails, along with a mention in a newsletter or in an administrative meeting, should be enough to publicize the conference. Look for industry leaders who can participate. You will need a big star or a keynote speaker to help you convince others in the industry.Once you know the important field names that will be involved, you can include this information in your conference materials. For example, in notices to participants.
Create a web page of the conference. Today, it is almost mandatory to have digital presence for a successful conference. Find a URL that includes the name of the conference or a logical derivative of the conference, so it will be easy to find. Include all important conference information on the website and be sure to include the URL in all print materials and announcements related to the conference. On the website, be sure to include the date, time and address of the conference venue, as well as the names of prominent speakers. You have to take into account that is important to integrate everything with an event registration software to register attendees and give them the tickets during checkin automatically. You can also include information about transportation, accommodation, attractions and you can attach the conference program when it is available if you wish.You can also update the website with a link to register when you are ready to open the registry.
Comunicate. Start early (even up to a year in advance) so that presenters can begin submitting proposals for session ideas. Depending on the size of your conference and your target audience, your approach will be different. Keep in mind the place where members of your target audience get information about this industry or group. These could include: social networks ; automatic mailing list servers and email contact lists; newspapers, newsletters, magazines or commercial blogs; posters, flyers or other notices sent to relevant companies, organizations or groups.